A company is moving in eight weeks and wants to see its workstations before signing: bench or individual, oak or white, with or without a screen. Your sales rep waits for images from the technical office, the committee changes its mind and the materials list is redone by hand at every round.
On a Monday, your projects sales rep visits an engineering company leaving its rented office. They have a moving date, a PDF plan of the new floor and a facilities manager who has collected everyone's requests: workstations for 48 people, two meeting rooms, some height-adjustable desks for those who asked and less noise than in the current office. He takes notes, promises a proposal by Friday and goes back to the factory with a list of questions.
The proposal comes out of the technical office: four and six-person benches, oak top, black frame with A-legs, acoustic screens, power, pedestals on castors and monitor arms. It arrives on Friday and the facilities manager forwards it to management, HR and administration. Each of them looks at it on a different screen and comments on something different: the white looks brighter, the height-adjustable desks are expensive and the chairs in graphite look gloomy.
Every opinion goes back to the sales rep and from there to the technical office, which redoes images and materials list. Three weeks later the project is still on its third version, the move is closer and the customer starts looking at other suppliers' catalogues with shorter lead times. When it is finally approved, someone counts tops, frames, screens, pedestals and chairs by hand to place the order, with the calendar against them and no room for a mistake.
An office is decided by several people who were not at the visit. Each one sees the proposal on their own and asks for a different change, and every change goes through the sales rep, through the technical office and back to the committee. The proposal drags on for weeks over doubts that would be settled with the customer looking and trying.
What it costs youThe project goes cold or goes to the supplier who answers first.
Four tops, three frame colours, three leg types and seven chair upholsteries add up to hundreds of combinations. No showroom has them all set up and no catalogue shows them together. The customer decides with loose samples and photos of other projects, and in the end leans towards what they have seen in person, even when it is not what their office needed.
What it costs youThey choose what was on display, not what the project called for.
With the project approved, someone counts tops, frames, screens, cable trays, pedestals, monitor arms and chairs, bench by bench. With 48 workstations, one forgotten pedestal does not show up until installation day, with the customer's team waiting to sit down and your fitter trying to work out a way round it.
What it costs youInstallations in two trips and a customer who remembers it.
On a PDF floor plan every workstation is a rectangle. You cannot see the height of the screen, where the monitor arm sits or how someone sits between two A-legs. The committee doubts details that would be obvious in a second in person, and asks for a showroom visit that delays everything by another week.
What it costs youVisits and weeks added to a decision that was almost made.
Electric height-adjustable desk, acoustic screen, power or monitor arm appear in the proposal as priced lines with no image. When the budget is tight they are the first thing crossed off, because nobody on the committee has seen what they add to the workstation. And what gets crossed off a project rarely comes back later.
What it costs youYou lose the part of the project the person at the desk notices most.
Every round of a proposal costs you twice: in sales hours and in technical office hours. Put in your own figures.
€ a month
The values are an example: replace them with yours. The calculation is a simple multiplication and does not come from any study.
The sales rep opens the configurator in the customer's meeting room and changes workstation type, number of workstations, desk width and length in front of everyone. Each department argues for its option, and up to three of them are compared with the differences highlighted. The decision comes out of the meeting, not out of three weeks of emails.
Compare up to three versionsWhite, oak, walnut or grey top; white, black or aluminium frame; four legs, A-leg or electric height-adjustable; seven chair upholsteries. It all changes in 3D instantly and at real proportions, without depending on what you have set up on display or on loose samples.
Finishes in 3D, instantly
With the workstation approved, the order sheet is generated automatically, reference by reference: workstations with their size, frames, acoustic screens, trays and sockets, pedestals, monitor arms and chairs with their upholstery, all with quantities. Linked to your ERP, it does not even have to be typed again.
Factory order sheet
The 3D rotates, zooms in and shows a person for reference next to the desk, with labels for the screen, the power and the monitor arm. In augmented reality, the facilities manager places the bench in the empty floor from her phone and checks how much space it takes before signing.
A person for scale and augmented reality
Acoustic screen, power, pedestal on castors, monitor arm and height-adjustable desk are added one by one and seen on the workstation, and each one adds its amount to the indicative price, which comes from your price list. The committee decides what to cut knowing exactly what they are leaving out.
Extras with indicative pricesChoose “Bench”, go up to 8 workstations, change the frame to “Electric height-adjustable” and open the order sheet: frames, pedestals and chairs come out already counted for eight.
An open demo, with no registration, with example products and prices. It is designed for manufacturers, dealers and installers: private customers are welcome to try it, but we do not sell the product.
We rebuild it with tops, frames and chairs like yours so you can see how the committee would have decided it in a single meeting.
Most projects for manufacturers fall between €14,500 and €35,000, depending on the catalogue, the manufacturing rules and the integrations. Maintenance and hosting from €190 a month. We start from a base that already works: you are not paying for development from scratch.
Would you rather talk it through? Call 662 061 421 or write to grup3d@grup3d.es.
There are more short answers in frequently asked questions about 3D configurators and who we are in 3D configurator company.
Yes, with their own area for each distributor: your price list with their margin, their brand on the PDFs and the contacts from their area assigned to them. An interior designer can prepare the typical workstation with your finishes and download the image and the PDF for their presentation, without waiting for your technical office.
The configurator solves each type of workstation: individual, bench from 2 to 8 places or meeting table, with its finishes and extras. Laying out the whole floor is still project work; what changes is that the customer reaches that stage with the typical workstation, the finishes and the extras already decided.
The price comes from your catalogue: desk families, tops, frames, chairs and accessories that have to be loaded, plus whatever you want to add, such as the distributor area or the link to your ERP. As a guide: developments start from €6,500 for a visual configurator of one product family; most projects for manufacturers fall between €14,500 and €35,000, depending on the catalogue, the rules and the integrations, plus maintenance from €190 a month. Once the catalogue has been reviewed we send you a fixed quote in writing, with no commitment.
Yes. The demo includes task chairs with seven upholsteries, pedestals, screens, power and monitor arms as an example. In your configurator it is your models and your rules: which chair goes with each desk, which screen each workstation width takes and which combinations you do not make.
Just a phone. They scan the QR code, open the configuration in the browser with nothing to install and, in augmented reality, place the bench at real size in the empty floor. That way they see how much space it takes and how it looks before signing, even if the space is still being fitted out.
It helps present the proposal: images of the workstation with the requested finishes, a comparison of up to three alternatives and a PDF with the order sheet and the indicative price. The technical and administrative documentation is still yours; what you save is preparing the images and the list by hand for every version.
See all the furniture configurators → · See all the 3D configurators by sector →
Drawers, runners and hinges
See page →Hinged or barn-style sliding
See page →Seats, chaise longue, fabric and legs
See page →A guide to ordering or making office workstations and bench desks: width per workstation, desktop, frame, extras, what gets counted in the order and installation mistakes.
Read the guide (in Spanish) →